Operations Support Administrator

Job Type: Full Time
Job Location: Surrey BC

Role:

The Operations Support Administrator position is responsible for administrative tasks associated with invoice coding and processing, payroll reconciliation, and construction billing package validation in a high volume, fast-paced office.

Responsibilities:

  • Accounts payable functions including validating, coding, and processing incoming vendor invoices.
  • Working with procurement and with vendors to resolve invoicing issues.
  • Track weekly payroll submissions for all field staff between electronic time entry, manual timesheets, and time off requests, ensuring receipt of all time submissions.
  • Validate physical work packages coming in from the field for completeness and adherence to contract requirements.
  • Reconcile revenue and costs entered electronically with physical work packages and making corrections within the field data capture and accounting systems as required.
  • Working between different systems and with various staff across different departments to resolve billing issues.
  • Provide administrative support to the team and perform additional duties as required.

Education, Training and Experience:

  • 2+ years of experience in an administrative position.
  • Experience working with databases, accounting systems, and web platforms.
  • Accounts payable experience preferred.
  • Payroll experience is an asset.
  • Previous experience working in a construction or gas utilities environment is an asset.

Skills and Abilities:

  • Meticulous attention to detail with excellent organizational skills.
  • Excellent knowledge of Microsoft office programs.
  • Ability to manage and prioritize simultaneous tasks in a high-volume office.
  • Commitment to continuous improvement and team development.
  • Ability to communicate confidently and professionally with different stakeholders from field staff to upper management.

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