Operations Support Administrator

Job Type: Full Time
Job Location: Kelowna

ROLE

The Operations Administrative Support position is responsible for administrative tasks associated with supporting the Foremen and Superintendents in the field. 

RESPONSIBILITIES

  • Communicating with and renewing BC1 Calls, Hydro and Telus
  • Requesting and compiling Foreign Utility Data from different municipalities and providers
  • Preparing hardcopy documents (job specs, GIS maps)
  • Review, correct, and complete work packages including validating sketches and revising
  • Data entry of information such as timesheets, invoices, account receivables into various systems
  • Prepare weekly, monthly and ad hoc reports
  • Coordinate special meetings, events, travel arrangements and other assignments
  • Assist with meeting planning, travel arrangements and calendar requirements of the Superintendent and Operations Manager
  • Provide administrative support to the team and performs related duties, as required
  • Assisting General Foremen and Pre-Inspectors with daily/weekly prep and job planning
  • Placing Customer Satisfaction calls once work is complete, record and communicate feedback
  • Reviewing and adding vendor slips
  • Completing Permanent Pavement Repair orders from Foremen’s notes

EDUCATION, TRAINING & EXPERIENCE

  • 2+ years of experience in an administrative position
  • Previous experience working in construction or gas utilities is an asset

SKILLS & ABILITIES

  • Commitment to excellence in Customer Service
  • Excellent and effective written and verbal communication skills to all levels of management
  • Strong and proven attention to detail, prioritization and organizational skills
  • Strong skills in MS Office, particularly in Excel, PowerPoint and Outlook
  • Ability to multitask and work well under pressure

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